Enabling Google Docs for Offline Use

One major frustration of working in the cloud is when it is a sunny day and there is no cloud available for you to work in.  Google has provided you with an opportunity to work with Google Docs, Slides (Presentations) and now the new Sheets while not connected to the internet.  To do this, you need to enable Offline Mode in Google Drive on each computer that you would like to use Offline.  To do this you need to first have the Drive Web App installed.  If you haven't, you will be prompted to do so when you attempt to enable this access.  First, click on More from your Google Drive left-hand menu, then click Offline.  If you haven't installed the Drive Chrome Web App, you will be prompted to do so at this time.  Once you have installed this, you will then be able to Enable Offline Access.  Check out the animated Gif below.

When you are working on a document while in offline mode, you will see a circle with a lightning bolt to the right of the name of the document indicating that You are Offline.  Once you are again connected, your changes will be synced to your drive

There are a few important caveats to using Google Drive offline

1. You will need to enable Offline Mode on every computer that you wish to use.  
2. Anyone using your computer will have access to your offline docs so only enable offline mode on a computer that only you use if you are worried about security of your documents
3. Only one Google account per Chrome profile can set up offline access to Drive. If you are unable to set up offline access because another user has already done so, you can create a new Chrome profile and then follow the above steps to add offline access for your account. Learn how to create a new Google Chrome profile.

Chromebook Keyboard Shortcuts

The Google Chromebook has a keyboard shortcut overlay that can be very helpful if you're feeling like you are missing the capabilities to use Accessories you may previously have used on a desktop.  This was particularly helpful recently when we found something similar to the "Snipping Tool" that we used so often to create tutorials with screen images, but goes far beyond CTRL-V and CTRL-C for copy and paste.


Click CTL-ALT-? to open the keyboard overlay.

Hold down the CTRL key to view the first level of shortcuts.

Using the image below as an example, CTRL-d is "Bookmark current page".

Hold down CTRL-ALT for a view of more keyboard shortcuts.

Using the image below as another example, CTRL-ALT-t is "New Terminal"

Hold down CTRL- SHIFT to view the last of the keyboard shortcuts.

Using the image below as a final example, CTRL- SHIFT-w is "Close Window"